Presented by: William H. Brownfield, CRE, CCIM, EscalationAdvisors.com
Welcome to our five-part series designed to help you have a happy and successful Escalation Season in 2010. Actually, you can probably use it for every year, since escalation processes seem to change more slowly than even Darwin could have imagined.
If you are an office building owner, manager or a property accountant, this series will help you navigate the process of (a) reconciling last year’s prepaid escalations for your property and (b) preparing this year’s pre-billed escalation estimates you will send to your tenants. Even though every lease is potentially different, follow this framework and you will improve the odds of being happy with the results.
Speaking of results, let’s start with the end in mind and ask a question:
We believe a successful escalation season requires two outcomes:
So, these are the results we want you to walk away with when you’ve finished preparing, calculating and invoicing escalations for your office building. We also believe that these results can be stated as a forward-looking objective that you will likely want to achieve:
Goal: Both the tenant and the landlord know that the escalation charges and collections were done in accordance with the lease.
Ultimately, the goal of any agreement between two parties (such as a commercial lease document) is to have both parties do what they say they will do. Such a lease typically establishes many obligations for a landlord to fulfill. Tenants, on the other hand, have far fewer obligations and none more important than to pay rent that is due. Their ‘rent’ is often defined as base rent plus the tenant’s share of operating expenses and taxes (aka pro-rata share of escalations), and for the purposes of this series, we assume that you are fully aware of what your leases obligate you as the landlord to do, with respect to escalations. Our series can’t replace good reading skills and using good judgment, but it can give you a decent overview of the process you’ll want to follow.
The four parts of this series are presented in sequential order:
So much for prelude! Next week, we will jump into Part 1: GETTING PREPARED. We will include a detailed checklist that you can use to collect all of the information you will need to have a successful escalation season.
This step revolves around collecting and organizing the right information. Boy Scouts, Girl Scouts and painting contractors are particularly good at this part.
Yes, this is the hard part, but it can be fun if you actually do it during regular working hours.
If you’ve done it right, you’ll be able to sleep comfortably at night.
If you’ve done it right, you’ll be able to explain things well enough so the tenants can sleep comfortably at night.
ARGUS Office Escalations uses BOMA International's approved methodology for calculating escalations. Using this product will result in fewer audit problems because of its standardized formatting and formulas. The software works for thousands of different leases and is designed to be user friendly.
